Are you a visual person? If so, today’s productivity tip is for you!

Color coding important appointments and email messages in Outlook to help you manage your calendar and that mountain of email messages we all receive every day. Watch the video, or scroll down to read more.

I don’t know about you, but when I look at my calendar or my email inbox, it can be a little overwhelming. It can be easy to miss important messages when you’re scrolling through your inbox. And looking at a sea of appointments in Outlook can be daunting. Using color makes that easier for me.

One way to use color is to create categories in Outlook. This is the way I color-code items on my calendar so that I can see at a glance what I have coming up that day, that week, or that month. For example, I color code all of my client appointments as green, marketing activities as purple, personal items like doctor’s appointments or family events are pink, administrative activities for my business as blue, speaking engagements as yellow, and so on. I can look at my calendar for the week and see right away how many client appointments I have coming up or whether I’ve set aside any time for marketing.

You can use categories for email messages as well, but I find that the category tags aren’t as obvious when I’m scrolling through my inbox. Instead, I use conditional formatting for email messages to assign a different color to messages I want to stand out or ensure that they get my attention.

If you want some tips on using color in Outlook, download my Using Color in Outlook PDF below. Or contact me to see how I can help you to use Outlook more effectively.

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