I get asked the question a lot that goes something like this:

How should you handle a beneficiary who is asking me, the trustee, for paperwork?

OR

Do I have to give the beneficiary a copy of the bank statements?

OR

Do I have to give a copy of everything to the beneficiary?

The list goes on and on. The bottom line generally is the trustee feels like the beneficiary does not trust them and, as you can imagine, this feels crappy! Let’s be honest here… the trustee does a lot of work and is basically a thankless job in most situations. The trustee is in charge of cleaning out the house, gathering all assets, selling assets, selling the house, paying bills, paying taxes, notifying creditors, and the list goes on and on. If you are a trustee you know what I am talking about and can probably add a few of your own to my list.

I have heard many times how great the Handel On the Law podcast is and I recently listened for the first time. I enjoyed it! He has a nice presence, covers interesting topics, and really does a good job. I have included a link below to a recent episode.

The episode I listened to had a caller who I don’t think identified which state she was in but, obviously, that matters. Each state can have vastly different laws. Much like what Mr. Handel does I am going to speak generally here.

The woman explained she was the trustee of a trust and that one, or more, of the beneficiaries was asking for a copy of the sales contract for the sale of the home in the trust. That is, the trustee had entered into a contract with a buyer, had told the beneficiaries that fact (and I presume told them the sale price) and the beneficiary wanted a copy of the actual sales contract.

Mr. Handel said something to the effect of that the trustee does not have to give a copy of the contract and the beneficiary can hire an attorney if they want to question the trustee’s actions. He held this position for a couple minutes, which I imagine makes good radio, and then said something to the effect of… “but why not just give it to him?”

I think Mr. Handel’s advice was accurate but I would probably flip the script. I would probably lead with:

  • You aren’t hiding anything so why not just give it to them?
  • In fact, why not give the beneficiary a copy of EVERYTHING?
  • Also, at least in California, there is a probate code section which says the trustee may give the beneficiaries written notice of sale.

Then, I might say, just as Mr. Handel did, “plus, they can hire an attorney if they want to question you….”

My thinking is when you the trustee have done everything by the book, are hiding nothing, what’s the harm in providing documentation to the beneficiaries as you go along with the trust administration?

I have told many people this next statement over the years and will tell you here… one of the biggest reasons that beneficiaries end up hiring an attorney to enquiry about a trustee’s actions is due to lack of information. They feel in the dark! Sure, maybe their feelings are hurt that they weren’t selected but you have to remember that you know what’s going on because you are doing it. They do not!

The truth of the matter is I would think in many cases you could flood them with a copy of every last document and they probably won’t even look at them or at least not that closely. They just want to know they could and I think there is some thinking that if the trustee provides a copy of everything under the sun they must not be hiding anything, right!?

As to the probate code section I mentioned above it specifically says that in a trust administration (as opposed to a California probate case which requires notice) the trustee MAY put the beneficiaries on notice. The beneficiaries, and this is the problem, then have 45 days to object. That’s too long for many sales and is one of the reasons people don’t utilize the notice procedure.

I love the Justia.com website and provide a copy of the code from there below. Thanks to them for being such a good asset to the legal community!

If I were advising the trustee I would typically err on the side of over-noticing but each case is unique so talk to your attorney!

Best wishes to you Mr. or Mrs. Trustee! You have a thankless job!

-John

2010 California Code
Probate Code
Chapter 5. Notice Of Proposed Action By Trustee

PROBATE CODE
SECTION 16500-16504

16500.  Subject to subdivision (d) of Section 16501, a trustee may
give a notice of proposed action regarding a matter governed by
Chapter 2 (commencing with Section 16200) or Chapter 3 (commencing
with Section 16320) as provided in this chapter. For the purpose of
this chapter, a proposed action includes a course of action or a
decision not to take action. This chapter does not preclude an
application or assertion of any other rights or remedies available to
an interested party as otherwise provided in this part regarding an
action to be taken or not to be taken by the trustee.



16501.  (a) The trustee who elects to provide notice pursuant to
this chapter shall mail notice of the proposed action to each of the
following:
   (1) A beneficiary who is receiving, or is entitled to receive,
income under the trust, including a beneficiary who is entitled to
receive income at the discretion of the trustee.
   (2) A beneficiary who would receive a distribution of principal if
the trust were terminated at the time the notice is given.
   (b) Notice of proposed action is not required to be given to a
person who consents in writing to the proposed action. The consent
may be executed at any time before or after the proposed action is
taken.
   (c) A trustee is not required to provide a copy of the notice of
proposed action to a beneficiary who is known to the trustee but who
cannot be located by the trustee after reasonable diligence or who is
unknown to the trustee.
   (d) Notwithstanding any other provision of this chapter, the
trustee may not use a notice of proposed action in any of the
following actions:
   (1) Allowance of the trustee's compensation.
   (2) Allowance of compensation of the attorney for the trustee.
   (3) Settlement of accounts.
   (4) Preliminary and final distributions and discharge.
   (5) Sale of property of the trust to the trustee or to the
attorney for the trustee.
   (6) Exchange of property of the trust for property of the trustee
or for property of the attorney for the trustee.
   (7) Grant of an option to purchase property of the trust to the
trustee or to the attorney for the trustee.
   (8) Allowance, payment, or compromise of a claim of the trustee,
or the attorney for the trustee, against the trust.
   (9) Compromise or settlement of a claim, action, or proceeding by
the trust against the trustee or against the attorney for the trust.
   (10) Extension, renewal, or modification of the terms of a debt or
other obligation of the trustee, or the attorney for the trustee,
owing to or in favor of the trust.


16502.  The notice of proposed action shall state that it is given
pursuant to this section and shall include all of the following:
   (a) The name and mailing address of the trustee.
   (b) The name and telephone number of a person who may be contacted
for additional information.
   (c) A description of the action proposed to be taken and an
explanation of the reasons for the action.
   (d) The time within which objections to the proposed action can be
made, which shall be at least 45 days from the mailing of the notice
of proposed action.
   (e) The date on or after which the proposed action may be taken or
is effective.


16503.  (a) A beneficiary may object to the proposed action by
mailing a written objection to the trustee at the address stated in
the notice of proposed action within the time period specified in the
notice of proposed action.
   (b) A trustee is not liable to a beneficiary for an action
regarding a matter governed by this part if the trustee does not
receive a written objection to the proposed action from a beneficiary
within the applicable period and the other requirements of this
section are satisfied. If no beneficiary entitled to notice objects
under this section, the trustee is not liable to any current or
future beneficiary with respect to the proposed action. This
subdivision does not apply to a person who is a minor or an
incompetent adult at the time of receiving the notice of proposed
action unless the notice is served on a guardian or conservator of
the estate of the person.
   (c) If the trustee receives a written objection within the
applicable period, either the trustee or a beneficiary may petition
the court to have the proposed action taken as proposed, taken with
modifications, or denied. In the proceeding, a beneficiary objecting
to the proposed action has the burden of proving that the trustee's
proposed action should not be taken. A beneficiary who has not
objected is not estopped from opposing the proposed action in the
proceeding.
   (d) If the trustee decides not to implement the proposed action,
the trustee shall notify the beneficiaries of the decision not to
take the action and the reasons for the decision, and the trustee's
decision not to implement the proposed action does not itself give
rise to liability to any current or future beneficiary. A beneficiary
may petition the court to have the action taken, and has the burden
of proving that it should be taken.



16504.  This chapter does not require a trustee to use these
procedures prior to taking any action.

Disclaimer: These codes may not be the most recent version. California may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.

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